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Retrieve documents in seconds




AutoFORM Document Management

COLD Archive: Automatically archive all your outgoing documents as they are generated

COLD Archive

Automated Archiving of Outgoing Documents & Electronic Incoming Documents.
Captures, Archives and Indexes documents from any source - automatically.

Any IT application such as SAP, Oracle, Peoplesoft J D Edwards, SSA Global.
A PC application such as Word, Excel, CAD & digital photographs.
Faxes & Emails automatically archived or with manual intervention by drag & drop archiving.
Web & E-commerce systems.
XML - either as XML code or with a document schema.

What’s Special about AutoFORM Archive?
Advanced COLD document management archive technology.
AutoFORM Archive provides a fully integrated document management facility for AutoFORM LaserNet Output.
No requirement for a duplicated spool file.
Fast, quick and easy to implement. Install and implement in a day.
AutoFORM Archive also provides automated archiving for other native output management formats including SapScript, PDF, PCL, XML.
Can convert any standard print output and archive it as PDF.
Advanced auto-indexing facilities.
Automatically cross references outgoing to scanned incoming documents so that they can be viewed together. Automated document linking returns your Purchase Order with the scanned reciprocal Purchase Invoice.

View via Web Browser or Main Application Workspace
Document images are viewed using a web-browser or directly accessed via the GUI interface of your main application such as a finance system or ERP. Documents for example, Invoices originating from multiple company applications e.g SAP and Oracle, can be viewed by the corporate finance department using a single simple interface requiring no training.
‘Explorer type’ view of archive records allows ‘drill down’ searches, providing an immediate list of relevant documents from millions of records. Create standard routines for complex repetitive searches and link these to your main application screens.

Email Workflow & Process Management Tools
Specialist solutions for supplier purchase invoice, proof of delivery and expense claims processing.
Email workflow and process management with automated escalation tools to request authorisation or action. Customised solutions can be created to resolve any business issue.
Notes facility: make notes against any record with automated author, date & time log. Flag for follow up/action at a later time, or by another person.
Copy documents can be e-mailed or faxed direct from the archive while the customer is still on the phone, demonstrating your commitment to responsive customer service or to resolve credit control issues within one phone call.










 
 

COLD Archive




Customer Comment
 
"The elimination of the costs and delays associated with paper filing or microfiche are enough to justify the system. But the major benefit is that we can resolve up to 75% more queries per day by being able to retrieve and view all the ‘paperwork’ onscreen."
Fiat GesCo

Case Studies